Assignment:
You are in charge of an exclusive student organization and have the task of notifying new members of their acceptance. Write a letter to an applicant (see below) congratulating him on his acceptance and welcoming him to the organization. Feel free to use creativity when defining the club’s purpose (nonprofit, community-building, sports or cultural). You select the scenario that is most applicable to your interests.
Preparation:
Review Chapter 10: Writing Routine and Positive Messages (Especially pages 266-267).
Format:
Use the modified block letter format for this assignment. Please refer to page 584-586 for an explanation of the block and modified block formats. The example in your book on page 585 is a block letter format letter while the example on page 586 is a modified block letter format. Please note the differences carefully.
The format of your letter tells the reader a lot about your professionalism and your organization’s credibility. Pay particular attention to your letter’s margins, line spacing, font type and size, and placement of letter parts such as the return address, date, inside address, salutation, complimentary close, and signature block.
Your applicant’s information is as follows: Eric Ramirez, 555 SW 8th St. #503, Miami, FL 33199. You can create your own student organization name (Chemists Who Care, Multicultural Student Alliance, etc.) as well as your title in the organization (President, Secretary, Director of Outreach, etc.).
Recommended Organization
Introduction/Opening:
Begin your letter with an introductory paragraph that states your purpose and congratulates the applicant on his/her acceptance. You can even reference the exclusivity of the club and the great achievement of being admitted.
Body/Discussion:
In the first paragraph of the body include information that refreshes the reader’s memory about your organization and what you do. This could include past events/programs or simply how the applicant may have heard about the club.
In the second paragraph refer to the specific expectations of group members. This could include dates of training/information sessions, required documents, or mandatory attendance to organization meetings.
In the third paragraph of the body (the fourth paragraph of the letter), congratulate the student again on his/her acceptance and emphasize the value this membership will add to his/her resume.
This section could also include a brief list of skills a member of this group may obtain through active involvement in the organization.
Conclusion/Closing:
Begin your closing paragraph with a courteous transition and thank the student for his/her interest in your organization. Welcome the student to your exclusive community and conclude your letter by indicating how the reader may contact you if he/she has any questions.
信函1:例行回复/正面信息
分配:
你负责一个专属的学生组织，并有任务通知新成员他们的接受。给申请人写一封信(见下文)，祝贺他被录取，并欢迎他加入组织。在定义俱乐部的宗旨(非营利、社区建设、体育或文化)时，请随意使用创意。你选择最适合你兴趣的场景。
准备:Routine Reply代写
复习第10章:写作常规和积极信息(尤其是第266-267页)。
格式:
本作业使用修改后的正楷格式。请参阅第584-586页，了解块和修改块格式的说明。你书中第585页的例子是一个正楷格式的字母，而第586页的例子是一个修改过的正楷格式。请仔细注意差异。
你的信的格式告诉读者很多关于你的专业和你的组织的可信度。特别注意你的信件的页边距、行距、字体和大小，以及信件各部分的位置，如回信地址、日期、内部地址、称呼、结束语和签名栏。
你的申请人信息如下:埃里克·拉米雷斯，西南第八街555号。佛罗里达州迈阿密503号，邮编33199.可以创建自己的学生组织名称(关心的化学家，多元文化学生联盟等。以及你在组织中的头衔(主席、秘书、外联主任等)。
推荐的组织
介绍/开场白:Routine Reply代写
信的开头要有一个介绍性的段落，陈述你的目的，并祝贺申请人被录取。你甚至可以参考俱乐部的排他性和被录取的巨大成就。
正文/讨论:Routine Reply代写
在正文的第一段中，包括能让读者对你的组织和工作记忆犹新的信息。这可能包括过去的活动/项目，或者仅仅是申请人可能是如何听说俱乐部的。
在第二段中提到小组成员的具体期望。这可能包括培训/信息会议的日期、所需文件或强制参加组织会议。
在正文的第三段(信的第四段)，再次祝贺学生被录取，并强调这一成员身份将为他/她的简历增加价值。
这一部分还可以包括该群体成员通过积极参与组织可能获得的技能的简要列表。
结论/闭幕:
以礼貌的过渡开始你的结束语，感谢学生对你的组织的兴趣。欢迎学生加入你的专属社区，并在信的结尾指出如果读者有任何问题，他/她可以如何联系你。